How Do I Select a Tent and Party Rental Company?

Nassau County Tent Rentals | Hauppauge Party Rental

Special events deserve special attention and a party is often the best way to give that. Simply gathering friends and family together often isn’t enough to give a special event the proper respect it deserves. Sometimes, only a party will do!

Planning and supplying a party can be a daunting task, but the good news is that there are professional Party Rental Companies that can assist you. However, this begs the inevitable question: “How Do I Select a Tent and Party Rental Company that’s right for me?”. It isn’t as hard as you might think, let’s look at a few steps.

The number one most crucial step in selecting a tent and party rental company is to fully understand your own needs before you begin your search. You need to know your budget and how much you plan on spending. Grab a notepad and write down your objectives, figure out exactly what items and equipment you need for your event. Details are invaluable, so be sure to include colors and sizes if you know them. Plan out every aspect of your event and write it down.

Once you have done this, a clear picture of your event should develop and it will be much easier to ask the right questions of vendors. Supply them with the information you have gathered about your event and verify that they can provide the equipment you are requesting. In addition to ensuring they can meet your requirements, it is also worthwhile to ask a few additional questions about their service. The following is a list of desirable traits, it is by no means comprehensive but should provide you a good place to start a conversation with the provider.

Can you provide me with specialized service?

A party or organized event involves a great deal of energy and planning on your part and its actual execution can create several last-minute demands. You want to know that you have a partner in the rental company, somebody that can assist with last minute adjustments and give advice. A good rental company should remain in contact with you periodically throughout the various stages of the process, all the way from conception and planning, to the day of the event itself.

Are your staff professional?

A good rental company should not only provide advice and service through communication but also professional personnel to deliver and assist at the event itself. Professional personnel should be courteous and attentive to your needs. They should additionally maintain a good appearance, preferably dressed in a uniform.

Is your equipment in good working order? Is it clean?

Rental service, by its nature, involves equipment that is used time and time again. It is tempting for a rental service, particularly those of lower quality, to neglect the proper maintenance of their equipment. Dirty and broken materials are the hallmark of low-cost rental providers, something that would be better to know before you use their services.

Are you a member of a professional grade group?

A dedicated rental company is often a member of a trade group, associating with other quality providers and maintaining a code of ethics. Knowing that the company you are working with has been vetted by their own peers is useful in establishing whether they are a good fit for your own needs.

Regardless of your specific requirements, following the guidelines we’ve posted above will set you well on your way to a good time. If you would like to speak with us about our high-quality and professional service, we’d love to speak with you. We are Pink Elephant Party & Tent Rentals and we can be reached at (631) 357-3561. We look forward to hearing from you!